Small Business Systems Development
Done-for-You Systems for Your Team, Clients, and Operations — So You Can Scale Without Burnout
We’ll set up your back-end tech tools and automations so they work seamlessly together. Develop custom employee onboarding and training materials + document standard operating procedures so new team members can learn their roles quickly. And support your growing business with continued systems maintenance.
All so you can work smarter, onboard easier, save on operations costs, provide a better client experience, and scale easier.
Our Systems Helped Chelsea Confidently Scale Her Real Estate Company to a Team of 6 Within 3 Months of Working With Us.
Our Systems Helped Duane Double The Customer Base of His Wedding Venue & launch A Second Venue Within 1 Year of Working With Us.
— Case Study Coming Soon
Your job title is CEO, not “firefighter”
AND YET HERE YOU ARE, PUTTING OUT FIRES EVERY DAY
Even with a team, you’re still doing everyone’s job because the systems you have just aren’t working.
You’ve invested in tools before, but the setup no longer works for where your business is now, your team wasn’t trained, and now everything’s being done manually.
You’re constantly hand-holding the team member who was supposed to lighten your load, but without clear systems, they can’t do their job without you. And when it doesn’t work out? You’re back in hiring mode, onboarding replacements with nothing documented to set them up for success.
YOUR TIME WOULD BE BETTER SPENT:
We’re here to bring order to the everyday chaos, so you can do just that.
How? With Done-for-You Systems Development
We’ll fix the nagging operations problems in your business within 4 months by simplifying processes, setting up tech tools, and documenting all procedures for employee onboarding & training. So you can step away from repetitive day-to-day work and efficiently delegate to your team.
This is perfect for you if:
You lead a lean, growing team (of 2–10 people) and everyone’s stretched thin.
You want to focus on growing and vision casting, but you're stuck in the day-to-day.
You’re ready to hire or delegate, but there’s nothing documented.
Our 4 Month Timeline
We know hiring a team to clean up the back-end of your business can seem quite disruptive to your daily operations – which is why we’ve made our process as efficient and hands-off as possible, so we’re not adding to the overwhelm.
Month 1: Analysis & strategy
We’ll start by learning the back-end of your business—reviewing current tools, workflows, and team structure.
Includes:
CEO Workday Analysis Call. A deep dive into how the business runs and where systems are breaking down.
Up to 3 Team Calls. Additional calls with key team members to understand departmental workflows.
Custom Systems Plan. You’ll receive a detailed plan mapping out your tech stack, team workflows, and client process with a clear implementation timeline.
Months 2-3: team Documentation & Training
With your systems in place, we’ll document everything and build training resources so your team can confidently use and maintain what we’ve set up.
Includes:
Operations Manual. A company-wide guide outlining your core processes, policies, and tools—designed to keep your business consistent and scalable.
Employee Onboarding & Training Library. We’ll create tech tutorials, step-by-step guides, and custom onboarding content to help current and future team members get up to speed—fast.
Final Walkthrough Call. To walk your team through all systems, assets, and documentation—making sure everyone feels ready to roll.
Months 2-3: systems Set-up
Once your plan is approved, we’ll move into building and optimizing your tools—setting up everything your business needs to run smoother and scale faster.
Includes:
Tech Setup & Optimization. We’ll build or refine your CRM, project management tools, and any integrations (like Zapier or Make) to support both your client and internal workflows.
Asset Creation. We’ll create the internal and client-facing materials your team needs to deliver a streamlined experience—onboarding guides, intake forms, questionnaires, and more.
Month 4: Ongoing Support & Maintenance
Once everything is live, we stick around to make sure your team feels supported and your systems run smoothly.
Includes:
1-Month Support Period. We’ll be available Monday–Friday to answer questions, troubleshoot issues, and ensure your team is fully comfortable with the new systems.
Optional: Systems Maintenance Retainer. Need ongoing support? Add our quarterly maintenance retainer to keep SOPs, tools, and workflows up to date as your business grows.
Prices STARTING AT: $12,000 USD*
*Packages are fully customized, so pricing varies between $12,000 and $16,000 based on the scope of work, the number of tech tools, and your business model. We encourage you to book a complimentary clarity call to get a custom proposal.
“Our online process in business was chaotic before meeting with Jennifer. I can without a shadow of a doubt say, she knows what she is doing! The skillset she brings to the organization of not only an online platform but her ability to think critically is unmatched.”
— Fantacee Brown, Public Representative
"Working with Day To Day Assist was a great experience. I no longer agonize over the time it's going to take me to get administrative tasks done. Jennifer guided me through process creation and systems development while keeping me on track for timely implementation.”
— Elcorese Brown, CPA at Charis Business Solutions
Tools We Set Up
I’M JENNIFER
Founder of Day to Day Assist
As a fellow Founder, I get that your time is precious. That’s why our specialty is giving visionaries like you time freedom.
For the past 7+ years, Day to Day Assist has been helping service providers in 18+ different industries transform their workdays with better systems and an aligned team that takes their business to new heights.
Industries We’ve Worked With:
PROPERTY APPRAISER
LAW FIRM
REAL ESTATE TEAMS
COPYWRITER
DEI CONSULTANT
Brokerage
Financial Advisor
Photographers
Life Coach
Private Chef
Creative Agencies
Event Venues
Administrative agency
Operations agency
PR AGENCY
As long as you have a growing team and a vision for your business’ trajectory, we’ll get your systems in order so you can grow better.
Not tech savvy? No problem
We have a software engineer on our team to handle all the complicated automations so you don’t have to.
We provide step-by-step walkthrough of your new systems and document your processes so you never have to repeat (or explain to new hires) daily tasks as often.
You can ask us anything during our office hours.
And keep your tech and SOPs up-to-date throughout the year as your business grows with a systems maintenance retainer. Just ask for the add-on, and we’ll be there.
Frequently Asked Questions
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We’ve served clients in the following industries:
Property Appraiser
Law Firm
Real Estate Teams
Copywriter
Brokerage
Financial Advisor
Photographers
Life Coach
Private Chef
Creative Agencies
Event Venues
Administrative Agency
Operations Agency
DEI Consultant
PR Agency
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We’re tech-savvy, so we can set up and teach your team to use almost any platform.
Tools we set up all the time: ClickUp, Dubsado, HoneyBook, Follow-Up Boss, KW Command, Hubspot, Mighty Networks, Zapier, and Lawmatics.
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Yes. Our Done-for-You Systems service starts at $12000 USD*
PAYMENT PLANS
Pay-in-full at signing of the contract
3 equal monthly payments (first payment due at signing of the contract)
*Packages are fully customized, so pricing varies based on the scope of work, the number of tech tools, and your business model.
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Most of our clients tell us their businesses completely transform after working together. Here's what you can expect:
More Time for Big Moves: You’ll finally have the space to focus on growth, explore new opportunities, or even start a second business (yes, this happens a lot).
A Stronger, More Empowered Team: With systems that make sense and processes that actually work, your team will be more confident and capable, so you can trust them to take the reins.
Stress-Free Workdays: No more spinning your wheels on repetitive tasks or chasing down details—your day will feel lighter and more productive.
Savings Where It Counts: By tightening up your operations, you could cut up to 30% of your expenses and put that money toward scaling.
A Business That’s Ready to Scale: The systems we put in place will grow with you, making it easier to take on more clients, projects, or opportunities without the overwhelm.
By the end of our 2 months together, you’ll have a business that runs like clockwork and the freedom to step back and focus on being the CEO.
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Any information, proprietary or otherwise, about your business that isn’t known to the public is strictly confidential. Once our time together is up, we delete and unshare all passwords, and ask you to remove our access to your accounts once our time with you is done.
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We start by meeting with you and your team to understand your challenges, goals, and daily operations.
Then, we assess your tools and systems to pinpoint what's causing stress or slowing you down. From there, we craft a tailored action plan to simplify operations and align with your goals.